Administrative Assistant

To provide administrative support for academics, administrative staff, postgraduate research students, and research area.
This role will be based at Glasgow Royal Infirmary.
Main Duties and Responsibilities:

• Organisation of meetings, including arranging the logistical considerations (catering, room booking, expenses), preparing and distributing materials, and any other additional duties and follow-up actions as required.


• Maintain budget tracking and supporting documentation.


• Prepare documents, presentations and other materials to a clear brief, using established formats and standard software packages.


• Prepare and manage communications and engagements with a range of stakeholders.


• Set short-term priorities or work schedules, assigning straightforward and routine tasks to others, to ensure operational efficiency.


• PA support to the director of the Scottish Alliance for Food, including management of email enquiries, appointment requests, booking travel and managing expenses for external engagements.


• Any other general administrative duties as and when required.
  
  A1. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role OR Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role.


• A2. Up-to-date knowledge of Microsoft Office Packages. including Word, Excel, PowerPoint and Outlook.


Desirable:

• B1 Knowledge of University systems eg. Agresso, Ivanti


Skills
Essential:

• C1. Ability to undertake tasks in a timely manner and to an acceptable standard.


• C2. Ability to work flexibly and as part of a team.


• C3. Ability to communicate clearly, clarifying requirements, responding to colleagues and students.


• C4. Effective planning, organising and prioritising.


• C5. Ability to work well under pressure and to tight deadlines.


• C6. Excellent attention to detail.


• C7. Ability of ensure all tasks are carried through to completion.


• C8. Ability to adapt to new systems.


Experience
Essential:

• E1. Relevant experience of providing general administrative support in a professional environment with competing demands.


• E2. Experience of diary management.


Desirable:

• F1. Experience of providing support to scientists or academics


• F2. Experience of supporting the development or implementation of communication strategies via social media or websites


• F3. Experience of supporting the organisation and management of stakeholder events or meetings with a medium to large attendance
  
  Salary will be Grade 4, £22,681 - £25,138 per annum pro rata.

This post is part-time (10.5 hours per week) and is fixed-term (until March 2027).
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

£22,681 - £25,138 a year

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