Finance Assistant

Reporting directly to the Finance Manager you will support all accounting activities. Customer related
responsibilities will include Sales Invoices, Collections and banking. Supplier related responsibilities will
include purchase invoices along with general accounts duties.

Main Responsibilities

1. Process for Sales Invoices: Tracking all new Project Numbers taken. Check Sales Orders paperwork

including purchase orders, sales margins and additional cost sheet information. Manage communication
in handover from Sales rep to purchasing stage; including credit checking; tackling and resolving any
problems or concerns and setting-up on Sage and our bespoke software system.

2.
3. Up-Front Invoice: An Up-Front Invoice is prepared or if nothing is to be invoiced up-front the project will

be entered into the Sales tracker for reporting on weekly until the Invoice is requested to be raised.

4. Invoice Raised: . You will meet with all divisional administrators to monitor job status' and invoice
requirements as the projects progress and reach completion. (Invoices are generated using our bespoke
system Axis which works alongside SAGE 200)

5. Collections: Use the Sales Tracker to determine invoices due/overdue, Invoice chasing and collections via

phone, email and letter. Monthly reporting to the Finance Director for aged debtors, progress with
collections and any escalations.

6. Banking: Processing received payments via cheque, BACS, CHAPS, or Credit card. Updating of Sales

Tracker. Deposits at bank on a regular basis.

7. Reporting: Weekly invoice report and weekly sales report. Liaise with sales representatives with their
project completion progress. Prepare and send weekly Project Number report to all directors.

8. Forecasting: Liaising with Sales ledger and QS to obtain payments date to supply for cash forecasting with

Finance.

9. Ad hoc duties: Assisting team through the week covering periods when they are not present.

Smartcomm Limited

Halifax Ro ad, High Wycombe, Bucks. HP12 3SN

We are looking for a person with either the proven skill set or training in a financial role.

Key Skills & Achievements

Required Desired
Successful candidate must demonstrate the Although not required, it would be an advantage to
following skills and experience: be able to demonstrate the following:

At least 2 years' experience in a Financial role OR AAT qualification
a min 2:2 degree level education

Experience with Credit Control Previous experience on SAGE Accounting systems

Attention to detail and methodical in record
keeping

Flexible working methods; able to react quickly to
changes and multi-task under pressure

Excellent financial skills and aptitude with figures.

Possess excellent interpersonal skills and be able
to communicate effectively with people at all
levels

Meticulous and proven organisational skills

Excellent telephone and communication skills,
ability to communicate at all levels