Accountant

Responsible for: All aspects of accounting procudures & sales support:

v Process Purchase & Sales Ledger invoices and allocate payments.

v Dealing with supplier & customer calls.

v Supplier Statement reconciliation.

v Process employee's expenses in line with company policies.

v Payroll journal, commission calculation and timesheet activities.

v Credit control duties.

v Bank reconcilations.

v Customer service.

v Reconciling stock control accounts.

v Processing Stock adjustments and keeping schedule up-to-date.

v Assist Key Accounts Personnel & Agents with all account & sales aspects.

v Dealing with all matters relating to VAT and HM Customs & Excise.

v Preparation of VAT returns.

v Intrastat, EC Sales list.

v Prepare a cheque and BACS run for payment of general suppliers

v Ensuring financial controls are maintained in compliance with company requirements.

v Maintain and reconcile key general ledger accounts and inter-company transactions.

v Producing financial reports, analysis and information for Management.

v Processing journals.

v Support of sales and service departments.

v Purchasing.

v Preparation of leasing / hire purchase documents.

v Completing various quarterly returns.

Duties and Responsibilities

· Ensures all transactions are carried out according to company procedures, completes required documentation, and carries out other tasks as directed by management.

· Provide encouragement and motivation to other team members to perform in the areas of responsibility listed above and advising Manager those not complying with good practice - never leaves a sub-standard situation without taking action.

· Liasing with each other at the start of each day to communicate information and ensure properly organised. Use opportunity to provide encouragement and listen to any issues arising.

· Maintain an overview of requirements and all factors affecting it in all related areas.

· Provide organisation and communication to departments to minimise delays, looking ahead to anticipate and prevent problems occurring.

· Effectively communicate changes/information to all those affected and ensure properly organised to minimise any delays.

· Monitor performance and be aware of all measures under them. Prioritise and actively work to improve performance.

· Strive to attain zero errors and zero wastage of time through supervision and initiating longer-term projects.

· Feed back opportunities for improvement and reasons for poor performance to management and actively participate in identifying and implementing solutions.

· Covers all urgent requirements from other staff during absence.

The company reserves the right to make changes to the job title/job description and duties to be undertaken by the jobholder from time to time.

However, when it is considered necessary or appropriate by management you may be required to carry out any other duties considered within your skill and competence to assist the smooth running of the business.

Health and Safety

· Maintain clean and hygienic workplace.

· Ensure only trained personnel operate office equipment.

· Keep office areas access free and in good order.

· Ensure storage is kept tidy and orderly.

· To take reasonable care for the Health & Safety of him/herself and of other

persons who may be affected by his/her acts or omissions.

· Regarding any duty or requirement imposed on his/her employer or on any

other person by or under any of the relevant statutory provisions, to co-operate

with him so far as is necessary to enable that duty or requirement to be

performed or complied with.

Quality

· Carry out all procedures correctly as laid down within the Company Quality

System and with regard to relevant Health and Safety Procedures.

· Ensures company profile is constantly maintained.

Flexibility

· Can cover all job related areas in the office.

· Flexible approach to working hours/overtime.

· Maintains communication, continuity of requirements during any absence of any personnel.

Hygiene

· Ensure correct personal presentation and adherence to Company Code of Hygiene.

· Able to operate in diverse role and priortise workload.

· Think ahead - decision maker in own role and on behalf of others

· Numerate and literate.

· Consideration for others.

· Able to motivate other work colleagues.

· Conscientious.

· Health & Safety awareness.

· Work unsupervised.

· Reliable.

· Able to work under pressure and meet deadlines.

· Good communicator to all levels of personnel.

· Both confident and confidential.