Administration Assistant - Analyst

If you are highly motivated individual ready for a role that will allow you to put into practice the skills you have developed in your career to date, this role is for you.

The EMEA Pensions and Benefits team is part of Human Resources and is responsible for managing the firm's pension, employee benefit and wellness programmes across the region.

Aa an Administration Assistant you will provide support to the sixteen team members based in London and Edinburgh.,

• Diary management and secretarial support for the UK and International Benefit teams - includes co-ordination of meetings across time zones


• Co-ordination of approximately 40 UK pension trustee board meetings per year, including liaison with external attendees, room bookings and refreshments


• Arranging pre-meetings for all trustee meetings to agree agendas, papers etc, loading of electronic trustee meeting packs for trustee board meetings, booking trustee training courses as required


• Invoice processing and management across a large number of vendors


• Arranging other meetings as required including internal and external meetings


• Supporting the team in issuing bulk communications including mail merges


• Making travel arrangements and expense processing for team members


• Stationery ordering for the group


• File/organise team materials including maintenance of web-based document storage solutions


• Maintain database of trustee details across all plans (contacts etc)


• Help to organise pensions and benefits roadshows and webinars
  
  Strong team player with excellent organizational skills, used to managing varied priorities in a high paced environment, with ability to take ownership of projects, be proactive and flexible


• Strong Microsoft skills (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Outlook preferred)


• Effective interpersonal skills, a good verbal and written communication skills


• Tact and good judgment in confidential situations and the ability to interact with senior management


• Desire to learn new skills and take on new challenges


• Proven experience of working for large teams
  
  J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives., Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.


Human Resources plays a critical role in driving the employee experience, shaping the firm's culture and building a diverse and inclusive workforce. We are a strategic partner to the business - working with leaders across the firm to hire, develop and retain the best people and help meet business goals. Together, we foster a work environment in which our people are supported, feel like they belong and are able to make an impact through their work. We develop and deliver a suite of products and services that help make JPMorgan Chase an employer of choice and drive our business forward.

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