deVine Voices Casting & Bookings Coordinator

Talent and client liaison, negotiating fees and daily admin coupled with scouting and casting whilst maintaining the bookings system are the main tasks.

Casting & Bookings:

• Liaise with talent and clients via email and telephone


• Work closely with deVine Agents and Director, supporting daily workload


• Book in talent using web-based booking system.


• Fee negotiation


• Casting - use the CMS and deVine website to review and cast talent, matching to client brief.


• Research and scout talent globally, using online resources.


• Provide constructive feedback to talent to improve their profile and auditions.


• Pinpoint and make contacts in various creative industries - advertising, TV, gaming for new business leads.


• Chase up financial info from talent and clients


• Calculate talent fees for quoting


• Create, send and keep tabs on invoices


• Prepare paperwork for accounts


• Debt recovery


• General administration


• Flag up potential issues/delays to the team and Directors proactively


• Test communication and audio recording software with talent/studios/clients before session using Zoom/Teams/Meets/Skype/Logic/Protools/Source Connect


Data Entry & Proofreading:


• Data entry - input talent profiles for the deVine website and record keeping


• Proofread, correct and review content


• Publish content on the website through the dedicated Content Management System (CMS).


• Edit, clean and convert media files


• Organise and add media assets using the CMS and Vimeo


• Contact talent for missing information and keep record of outstanding assets and info


• Track and report mistakes on site


• Compile and share feedback


• File and manage data via folders on outlook and mac system
  
  Exceptional communicator. Strong English language and writing skills. Warm, friendly but professional manner is required.


• Ability to multitask and prioritise effectively, enabling you to work quickly and accurately.


• Strong mathematical skills


• Negotiation skills


• Research skills


• Experience of using a booking system and content management system (CMS)


• Computer literate and technically minded, together with a good knowledge of standard software packages - Microsoft Office (Outlook, Word and Excel) with experience of using Apple mac systems.


• Proofreading and editing skills


• Extensive attention to detail


• Organisation and planning skills


• Proactive problem solver


• Cooperative with good energy, positive outlook with a can-do attitude, willingness to go the extra mile for your team, your talent and your clients


• Great at building relationships internally and externally


• Enjoy being part of a team as well as working autonomously


• Strong work ethic, highly motivated


• Good collaborator, understands the importance of working towards team goal.


• An interest in the voice-over and production industry


Desirable:


• Experience of working in an agency, casting, translation or media production environment


• Experience of scheduling people/bookings


• Additional language skills


• A good working knowledge of film, television and theatre


• Professional English editorial and grammar skills


• Experience of using social media platforms
  
  deVine Voices is a busy talent agency based in Broadstairs in Kent., We provide English and international voices across advertising, broadcast, corporate, gaming and digital content.